Est. Read Time: 9 mins | Last Updated: 22 December 2025 12:50 AM

Apply for School Camp Funding

Applying for school camp financial assistance in New Zealand ensures that no child misses out on the essential Education Outside The Classroom (EOTC) experiences that build resilience and lifelong memories, regardless of their family’s economic situation or household budget constraints.

School camp financial assistance: Understanding Your Options

In New Zealand, school camps are more than just a holiday; they are a core part of the curriculum. However, the costs associated with transport, gear, and accommodation can be a significant burden for Kiwi families.

Under the current Ministry of Education guidelines, schools that have opted into the “School Donation Scheme” cannot compel parents to pay for curriculum-based activities. Understanding your rights is the first step toward securing support.

While schools may still ask for voluntary contributions, they cannot prevent a student from attending a camp if the parents choose not to pay. This policy is designed to reduce the financial pressure on low-to-middle income households across the country.

• Check if your school is part of the MoE Donation Scheme (Decile/EQI based).
• Inquire about hardship funds specifically set aside by the Board of Trustees.
• Discuss payment plans early in the school year to spread the cost.

How do I get financial help for school camps in NZ?

The primary avenue for many families is through Work and Income (MSD). If you are currently receiving a benefit or have a low income, you may be eligible for a hardship grant or a recoverable payment.

“No child in New Zealand should be sidelined from a camp because of their parents’ bank balance. The equity index ensures resources go where they are needed most, but communication with the school remains vital.”
— Senior Education Consultant, Wellington

To apply through WINZ, you will often need a letter from the school stating the total cost and the nature of the camp. This ensures the funds are designated specifically for the child’s educational requirements.

Furthermore, the Ministry of Education provides the Equity Index (EQI) funding to schools. This funding replaces the old decile system and allows schools to subsidize costs for families who cannot afford the full price of EOTC activities.

Can WINZ help pay for my child’s school camp?

WINZ provides various forms of assistance under the “Schooling Costs” category. While it is not always a direct grant, they can offer interest-free advances on your benefit to cover the cost of gear or camp fees.

If you are not on a benefit but still struggle with costs, you may still qualify for the “Special Needs Grant” if the camp is deemed essential for the student’s curriculum or if you are facing temporary financial hardship.

• Contact your local WINZ case manager at least six weeks before the camp date.
• Provide a breakdown of costs including food, transport, and equipment hire.
• Ask the school for a formal quote addressed to the Ministry of Social Development.

Beyond government help, Variety – the Children’s Charity is a major player in this space. Their individual grants can cover school-related costs, including camp fees, for children in high-deprivation areas.

What charities provide school camp funding for low-income families?

Many New Zealand charities believe in the power of the outdoors to transform young lives. Organizations such as The Salvation Army and local Lions or Rotary Clubs often have discretionary funds for local youth.

The JR McKenzie Trust and various regional community trusts (like Foundation North or Rata Foundation) also provide grants to schools directly, which the school then uses to lower the overall cost for all students.

If you are looking for specific charity support, it is best to approach the school’s social worker or the office manager. They often have a list of local trusts that have supported students in the past.

• Search for ‘Community Trusts’ in your specific region (e.g., Waikato, Otago).
• Look into the ‘Kiwi Kid Sponsorship’ through Variety NZ.
• Check if the camp venue itself (like YMCA or Christian Camps) offers a scholarship program.

Frequently Asked Questions

Is the school camp fee compulsory?

In state schools, if the camp is part of the curriculum, the school cannot charge a compulsory fee if they have opted into the MoE Donation Scheme. They can only ask for a donation.

What if I can’t afford the gear?

Many schools have a ‘gear library’ where students can borrow waterproof jackets, sleeping bags, and boots. Alternatively, WINZ may assist with the purchase of essential items.

Can I pay for the camp in installments?

Most New Zealand schools are very accommodating with automatic payments. Setting up a small weekly payment months in advance is the most common way families manage the cost.

Key Takeaways

• Communication is Key: Speak with the school principal or office manager as soon as you receive the camp notice.
• MoE Donation Scheme: Know whether your school is eligible, as this significantly affects your legal obligation to pay.
• WINZ Assistance: Don’t hesitate to apply for a Special Needs Grant or a recoverable payment through MSD.
• Charitable Grants: Look to Variety NZ and local community trusts for specific funding opportunities.
• Plan Ahead: Start small savings or payment plans early in the school year to mitigate the lump sum impact.